PSC Report Nr.1

8/6/2019 PSC Report Nr.1

http://slidepdf.com/reader/full/psc-report-nr1 1/28

Report of the PSC meeting nr.1 08/12/2009

TABLE OF CONTENT

TABLE OF CONTENT ........................................................................................... 1

I. EXECUTIVE SUMMARY .................................................................................... 3

1. General information: .......................................................................................................... 3

2. Expected Results and Activities: ........................................................................................ 3

II. PROGRAMME RESOURCES ............................................................................ 4

1. Human Resources ............................................................................................................... 41.1. Composition of the Provincial Programme Management Unit (PPMU) ................... 41.2. International Technical Advisor .................................................................................4

1.3. Composition of Programme Implementation Units: .................................................. 41.4. VSCD Volunteer: ........................................................................................................ 5

2. Financial Resources ............................................................................................................ 5

2.1. Result 1: Capacity building of the related agencies: ................................................ 5

2.2. Result 2: Awareness raising ...................................................................................... 52.3. Result 3: Rural water systems: .................................................................................. 5

2.4. Result 4: Solid waste treatment schemes ....................................................................52.5 General means: ........................................................................................................... 6

III. PROGRESS FROM THE BEGINNING .......................................................... 7

1. Results 1 and 2: Capacity building of the related agencies and Awareness raising ........... 7

2. Result 3: Rural water systems ............................................................................................ 7

3 R lt 4 S lid t t t t h 8



3 Result 4: Solid waste treatment schemes 8


ABBREVIATION

BS Baseline Survey

BTC Belgian Technical Cooperation

CAS Capacity building and Awareness raising Specialist

CERWASS Center for Rural Water Supply and Sanitation

CF Counterpart Fund

DCIPMU District Construction & Investment Project Management Unit

DGDC Directorate General for Development Cooperation

DPI Department of Planning and Investment

DPIU District Programme Implementation Unit

EURO European Union Currency

ITA International Technical Advisor

NATEX National ExecutionPC People’s Committee

PIU Programme Implementation Unit

POM Programme Operation Manual

PPC Provincial People’s Committee

PPMU Provincial Project Management Unit




I. EXECUTIVE SUMMARY

1. GENERAL INFORMATION:

Programme Title : Water supply and Sanitation in Binh Dinh province

Duration : 60 months

General Objectives : To contribute to poverty reduction, enhancing public healthand improving living conditions and quality of life of thepeople of the target areas

Specific Objectives : To improve the quality of life of the population of somecommunes of 6 districts of Binh Dinh province (Phu Cat, PhuMy, Tuy Phuoc, Tay Son, An Nhon and Hoai Nhon districts)through the provision of efficient facilities for both irrigationand drinking water as well as solid waste management,including appropriate capacity building, awareness raising andoperation and maintenance modalities.

Budget : Total budget: 8,950,000 EUR

In which:

- Belgian contribution: 7,500,000 EUR

- CF: 1,450,000 EUR

Sector : Water supply and Sanitation




II. PROGRAMME RESOURCES

1. HUMAN RESOURCES

1.1. Composition of the Provincial Programme Management Unit (PPMU)

After getting the agreement of BTC, the PC of Binh Dinh province made the Decisionnr.2555/QD-CTUBND dated 6 Oct 2009 on the establishment of the PPMU. According to thisDecision, the PPMU includes:

a) Programme Director: Mr. Nguyen Minh Tam, Deputy Director of Binh Dinh DPI – work

part-time.b) Programme Accountant: Mr. Duong Tung Loi, work full-time.

c) Professional staff:

- Mr. Ho Si Bo, Expert of Binh Dinh DPI, Programme General Planning Officer – work part-time;

- Mr. Tran Dinh Luan: Civil Engineer, work full-time;

- Mr. Nguyen Duc Dung: Environmental Engineer, work full-time;

- Ms. Nguyen Thi Bich Ngoc: Translator/Secretary, work full-time;

- Ms. Tran Thi Minh Nhan: Cashier cum Filing Officer cum Office Helper, work full-time;

- The above nominated and recruited staffs were reported to BTC for approval in theOfficial Letter Nr.02/BQLDA-HC dated 23 Oct 2009, and BTC replied with their non-objectionletter nr.288/DD/2009 dated 9 Nov 2009. Until now, the DPI has made an official Decision

di M H Si B t k t ti f th j t Th PPMU Di t i d th l b




1.4. VSCD Volunteer:

- BTC operates, since 2006, a programme “Voluntary Service for DevelopmentCooperation” (VSDC) in Vietnam. One of the goals of the VSDC is to offer an initial working experience to a young European graduate, motivated by Development Cooperation. BTCproposes Miss Hennekam Ashley of Belgium as volunteer, to be placed under the supervision of the project’s PPMU. Miss Hennekam Ashley possesses a Master Degree in Adult Education andhas successfully passed VSCD’s rigorous selection process. She will collaborate primarily with the

Awareness raising and Capacity building Specialist of the PPMU.

2. FINANCIAL RESOURCES

The Programme is financed by the two fund sources: Vietnamese contribution is 1,450,000 EUR,and Belgian contribution is 7,500,000 EUR.

In addition to the above, the Government of the Kingdom of Belgium also pays an estimated196,000 Euro from the Belgo-Vietnamese Study and Consultancy Fund for the detailed designsof the water pilot projects.

Also in addition to the above mentioned amounts, the CF also contributes to the expendituresof: office space, furniture, salaries and allowances for staff seconded to the program (apart fromthe CAS and Translator/Secretary), and taxes (if any)

2.1. Result 1: Capacity building of the related agencies:

The total budget of this component is 575,000 EUR, financed by Belgian fund, in which theamount following the modality of NatEx is 215,000 EUR and used for training needs assessment,

i i k h d d id li f l h f ll i h




- Belgian contribution is 2,962,000 EUR, which is 79% of the total budget, following themodality of NatEx entirely.

- Vietnamese contribution: 800,000 EUR, which is 21% of the total budget.In which the budget for infrastructure investment is 3,457,000 EUR (GoB: 2,657,000 EUR,GoV: 800,000 EUR)

2.5 General means:

The general means are paid by the Belgian fund, which is 517,000 EUR in total, in which 235,000EUR is managed by NatEx and 282,000 EUR is managed by Regie.

The CF pays for the costs that are not referred to the TFF, which are salaries and allowances forthe seconded staff, furniture, office space and taxes (if any). This amount is about 305,000 EUR (in which, the taxes are about 250,000 EUR).




III. PROGRESS FROM THE BEGINNING

1. RESULTS 1 AND 2: CAPACITY BUILDING OF THE RELATED AGENCIES AND AWARENESS RAISING

As planned, in the year of 2009, the PPMU shall recruit the CAS. The activities of thesecomponents are planned to be conducted starting in in 2010.

2. RESULT 3: RURAL WATER SYSTEMS

2.1. Phu Cat Water Supply

The investor is CERWASS. The total investment cost is estimated about 99 billion VND,in which the cost of the 1 st phase is estimated 82 billion VND (investing in the borehole,treatment plant, power system, main pipeline … to supply water for the population of 5communes Cat Thang, Cat Tien, Cat Chanh - Phu Cat, Phuoc Hoa, Phuoc Thang - Tuy Phuoc;the cost of the 2nd phase is estimated 17 billion VND (investing in the distribution pipeline tosupply water to the population of the 2 more communes Cat Nhon and Cat Hung - Phu Cat).

The package of consultancy on survey, detailed design and cost estimate for 7 communes was tendered in Jul 2009. The tender result was submitted to BTC, assessed by the legalconsultant - Crown Agent, and approved by the Binh Dinh PPC in the Decision nr.2660/QD-CTUBND dated 19 Oct 2009. BTC agreed to finance this study from the Study and Consultancy Fund as referred to in the Letter nr.291/DD/2009 dated 10 Nov 2009. On 25 Nov 2009,CERWASS and the bidder (ENCOR) negotiated and finalized the contract, and then submittedto BTC for contract signature1.

2.2. Hoc Mon reservoir, Phu My district:




3. RESULT 4: SOLID WASTE TREATMENT SCHEMES

During the period of programme formulation, the province suggested to invest the landfillsin the 4 districts of Tay Son, Phu My, An Nhon and Hoai Nhon with 100 billion VND totalinvestment cost. However, knowing the fact that the landfill of Nam Tuong 2 hamlet, Nhon Tancommune, An Nhon district could be subjected to flooding and less than 10km from Tay Sondistrict, the formulation mission considered this landfill as not appropriate. And they recommended constructing a larger landfill in Phu An hamlet, Tay Xuan commune, Tay Sondistrict for both districts. Therefore, the Belgium shall invest in 3 landfills of: Phu An hamlet of

Tay Xuan commune of Tay Son district; Phu Nhieu hamlet of My Phong commune of Phu My district; and Lai Duc hamlet of Hoai Duc commune of Hoai Nhon district. However, the landfill

of Lai Duc hamlet, Hoai Duc commune (Hoai Nhon district) is considered to relocate becausethe existing location is near the residential zone and the water source.

In the meeting on 19 Oct 2009 between the Binh Dinh PPC and the Belgian mission(DGDC Brussels, Belgian Embassy and BTC), the Belgian mission agreed that the detaileddesigns of the two landfills of Tay Son and Phu My should be proceeded based on theprogramme documents and the Provincial Solid Waste Master Plan. On 29 Oct 2009, the PPMUsent the districts an Official Letter accelerating their progress. Now the districts of Tay Son andPhu My are preparing the procedures for the tender of consultancy on survey, detailed design andcost estimate of the landfills. The tender is planned to start in Feb 2010.

With the assistance of the ITA, the PPMU has finished the Specifications for theconsultants making the District Solid Waste Management Plans. The tender is planned to start inDec 2009, the DSWMP is expected to complete in Jun 2010.

4. RESULT 5: GENERAL MEANS

Th PPMU h d h l b ild 2 ffi i id h DPI h l




- Tender and sign contract with the consultants making POM, carrying out Baseline Survey and making DSWMP.

- Pay the advance of 30% of the consultancy fee for the consultants making POM, carrying out Baseline Survey (Regie) and making DSWMP (NatEx).

- Accelerate Phu My district to retender the package of consultancy on survey, detaileddesign and cost estimate of Hoc Mon reservoir.

- Procure the consultancy service in legal advice to assist the investors in making the tenderinvitation documents and evaluate the bids as advised by BTC.

- The detailed design and cost estimate of Phu Cat water supply shall be made.

3. ACTIVITY PLANNING FOR THE FIRST 6 MONTHS OF 2010

- Carry out the capacity building activities such as Capacity needs assessment, definition of roles and responsibilities …

- Carry out the awareness raising activities such as long-term strategy for the efficientcommunication and awareness raising, starting to implement awareness raising activitiesin community and schools ...

- Pay the balance of 70% of the consultancy fees for the the consultants making POM,carrying out Baseline Survey (Regie) and making DSWMP (NatEx).

-Th POM d DSWMP h ll b d




V. FINANCIAL REPORT

1. GENERAL VIEW OF THE PROGRESS The programme started officially on 6 Oct 20093, when the PPC made the Decision on theestablishment of the PPMU, so it delayed a bit as expected. Up to the end of 2009, the following procurement is planned to be made: office equipment, salary and allowance, CAS (CAS)recruitment, POM composing, Baseline Survey, tender of the consultancy on survey, detaileddesign and cost estimate of Phu Cat water supply and Hoc Mon reservoir

2. THE DISBURSEMENT UP TO 31 DEC 20092.1 The expenditures spent by the Government of Belgium

The financial plan of the year 2009 is 76,331 EUR, in which the NatEx budget is 19,565 EUR,costs in Regie for ITA is 50,331 Euro and the other (6,335 Euro) are local costs in Regie.Furthermore, up to 31 Oct 2009, the programme has spent 19,720 EUR under Regie modality managed by BTC HQ for the ITA-relating costs: salary, laptop, installation, accommodation,moving, short-term translator and external translator, which is 25.83% of the plan for 2009. The

left budget is planned to spend for the following activities:

- Recruitment of the CAS (NatEx);

- Procurement of office equipment such as computers, printer, safe, photocopier…(NatEx);

- Procurement of consultancy services to carry out the Baseline Survey for the Project -30% advance payment (Regie);




Table 1. The disbursement progress of the programme on 31 Oct 2009Unit: EUR

No

Fund source Totalbudget

Plannedfor 2009

Disbursedalready on 31

Oct 2009

Disbursed/planned(%)

I. Belgian fund 7,500,000 76,331 19,720 25.83

1 Regie 822,000 56,766 19,720 34.74

In which: cost of ITA 50,331 19,720 39.18

2 NatEx 6,678,000 19,565 0 0.00

II Vietnamese fund 1,450,000 12,763 2,624 20.56

Investment fund 1,450,000 0 0 0

Salaries, allowances, office space, furniture, etc…

pm 12,763 2,624 20.56

TOTAL 8,950,000 89,094 22,344 25.08

2.2 The expenditures spent by the Government of Viet Nam

The financial plan of the year 2009 is 12,763 EUR (equivalent to 294 million VND). This amountcovers staff salary and allowance, taxes, furniture and office building … Up to 31 Oct 2009, thePPMU has spent 2,624 EUR (equivalent to 60.5 million VND). Now the PPMU is preparing theinvestment procedures for the office building inside the DPI. Up to 31 Dec 2009, thedisbursement is expected to be 100% of the plan.




VI. CHALLENGES AND DIFFICULTIES

1. CHALLENGES AND DIFFICULTIESa. Total costs of the Program and estimated shortfall of the budget:

The costs estimates of the different proposed components of the program are given in the TFF. As expected, the total cost of the Sub-projects is considerably higher than the available budget. At the same time, the CF of the Province faces many budgetary problems, mainly as a result of inflated costs on investment and the need for funds to repair major damage to property, after twobig storms recently hit the region.

In order to clarify the budget deficit, the comparison between the available budget for eachcomponent of the program and the current cost estimates is given in the table in Annex 4.

As estimated, the budget for the rural water supply systems and solid waste schemes shall needmore 2,722,731 EUR, which is equivalent to 62.72 billion VND (if 3 landfills are invested), orneed more 3,156,834 EUR, which is equivalent to 72.72 billion VND (if 4 landfills are invested).

Table 2. The estimated shortfall of the budgetUnit: Euro

No Components Available

budget

Estimatedinvestment

cost4

Shortfall

I Rural water supply system 3,631,000 5,903,803 2,272,803

1 Ph C W S l 4 297 621




furniture and taxes (if any). This added amount is estimated about 305,000 EUR, which isequivalent to 7.03 billion VND.

Therefore, the total shortfall of the programme is 3,027,731 EUR, which is equivalent to 69.75billion VND (if 3 landfills are invested), and 3,461,834 EUR, which is equivalent to 79.75 billion

VND (if 4 landfills are invested).

b. Difficulty to recruit the CAS:

The qualifications for the CAS are too high to recruit the right person. After publicannouncement in one local (Binh Dinh Newspaper) and two national newspapers (Thanh NienNewspaper and Tuoi Tre Newspaper), as well as on the website of DPI and one commercialrecruitment website (Vietnamwork), there have been only 14 candidates submitting theirapplication forms ( See the Annex 5 for details ). But most of them do not satisfy the recruitmentrequirement, especially their qualification and experience.

c. Low socioeconomic conditions of the target communes and the intellectual standards of the people:

The socioeconomic conditions of the target communes and the intellectual standards of thepeople are still low. This will be a real challenge to the awareness raising on the importance of

safe drinking water, water usage and the willingness to pay for the services.d. Establishment of District Implementation Units (DPIU’s) and their coordination with the PPMU and ITA

The competences of the district investors are not equal. Some have insufficient experience inODA project management. In addition, most of them work part-time, so the time for theProgram is not enough. Moreover, the coordination between the DPIUs with the PPMU(including ITA) in the past period has not been close enough and not timely. It partly affects the

l f h P




The listed amounts cover the following activities and expenses:

⋅ Salaries and allowances of full time and part time staff from DPI, who are members of the

PPMU (Vietnamese CF);⋅ Expenses for the recruitment of the project staff: e.g. Awareness Raising and Capacity

Building specialist (Belgian Contribution – NatEx);

⋅ Procurement of office equipment (Belgian Contribution – NatEx);

⋅ Procurement of office furniture (Vietnamese CF);

⋅ Procurement of consultancy services to carry out the Baseline Survey for the Project - 30%

advance payment (Belgian Contribution – Regie);

⋅ Procurement of consultancy services to draw up the Program Operations Manual - 30%advance payment (Belgian Contribution – Regie);

⋅ Procurement of consultancy services to draw up 4 district Solid Waste Management Plans -30% advance payment (Belgian Contribution – NatEx);

⋅ Organization and conduit of the first project Steering Committee meeting (Belgian

Contribution – NatEx);

⋅ Office functioning (Belgian Contribution – NatEx);

⋅ Other costs

On 23 October 2009, the PPMU requested the transfer of 19,565 Euro of Belgian Contribution 5

to the project account (opened at BIDV Phu Tai Branch). This request was based on theprogram’s tentative financial planning for the period from 3 August 2009 (starting date of the

) ill 31 D b 20096 F ll i hi BTC f d d d f




o Exposure to alternative techniques and management modalities (Study tours)

o Access to proper planning and management tools

o Understanding and importance of environment awareness raising for the variousgroups in society

• Awareness raising

- The preparation of an action plan for the awareness raising components of the program (infirst and second semester of 2010)

- Start with the preparation of the long term strategy for efficient communication and

awareness raising(in first and second semester of 2010)o Guidelines related to the water sector and sanitation sector (solid waste)

o Awareness raising strategy

o Detailed action plans (medium and long term)

o Pilot project activities

- Start with the implementation of some of these activities

• Rural water systems

- Detailed design of Phu Cat Water Supply System (WSS) (funded by the Belgian – VietnameseStudy and Consultancy Fund)

- Tendering for construction of Phu Cat WSS Phase I (in second semester of 2010)

- Detailed Design Hoc Mon Dam (funded by the Belgian – Vietnamese Study and Consultancy

F d)




Table 4. WSSP Financial Plan of the Belgian Contribution for first semester of 2010 and Financial

Plan of Vietnamese CF for 2010

Budget in Euro and VND

Belgian Contribution Vietnamese CF

NatEx Regie

Currency Euro Euro Million VND

Capacity building 12,900 63,540 0

Awareness raising 12,600 0 0

Rural water systems 4,500 0 1,000

Solid waste 77,311 0 0

General means 13,520 30,433 700

Total by modality 120,831 93,973

Grand Total by source 214,804 1,700

The activities planning in part 3 of Chapter IV and the financial plan in the table above constitutethe second action plan and second six month financial plan of the Program.

Key issue nr.2:




d. Selection of Sub-projects

Given the lack of financial means, as explained in the paragraph on challenges above, the PPMU will be constrained to restrict the investments and select some sub-projects based on the

priorities given in the TFF and on objective selection criteria. However, in order to accelerate theprogress, we propose to give priority to the following programs:

NoItem Yearplanned

Investment cost

EUR 7 million VND

1 Construction of Phu Cat Water Supply PhaseI

2010 3,559,646 82,000

2 Construction of Phu My landfill cell 2011 1,092,855 25,175

3 Construction of Hoc Mon Dam Phase I 2011 1,041,848 24,000

4 Construction of Tay Son landfill cell 2011 1,092,855 25,175

Total under priority investments 6,787,203 156,350

Available budget 7,088,000 163,279

Key issue nr.3:

The PPMU requests the PSC to urgently and pragmatically give the priority to the above programs

The sub-projects of Phu Cat water supply Phase 2, Hoc Mon reservoir Phase 2, the landfill of




Key issue nr.6:

The PPMU requests the PSC to authorize the partial payment of the communication cost of theirDivisions as a monthly lump sum of 300,000 VND/Division/month (approximately 13

Euro/Division/month)

g. Establishment of DPIU and PIU of Phu Cat Water Supply

Phu Cat water supply, Hoc Mon reservoir, Tay Son landfill and Phu My landfill are proceeding with the detailed design.

Key issue nr.5:

We kindly request the PPC to decide on the establishment of the DPIU of Tay Son, DPIU of Phu My and PIU of Phu Cat water supply (under the CERWASS).

h. Allowances for part time seconded staff Each PPMU staff is in charge of a separate section, but the difference between the salary of thefull-time staff and the allowance of part-time staff is very big. For example, the allowance of theGeneral Planning Officer is 521,000 VND/ month, equivalent to 18 Euro (30% of his existing salary paid by the DPI), this rate is 6 times lesser the salary and allowance of the fulltime staff.

Key issue nr.6:

The PPMU would like the PSC to consider this issue and draw up some solution for the part-timestaff allowance, if possible from the Belgian fund

i. Clarification of the Specific Agreement and the TFF - Cost of Land Acquisition and Resettlement: According to the TFF, the Vietnamese CF pays for

h f l d d l d h l f h b




VII. ANNEXES

1. ANNEX 1: GENERAL ACTIVITY PLANNING

Water Supply and Sanitation Programme in Binh Dinh province 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 1 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 60

Work Planning 0 8 / 0 9

0 9 / 0 9

1 0 / 0 9

1 1 / 0 9

1 2 / 0 9

0 1 / 1 0

0 2 / 1 0

0 3 / 1 0

0 4 / 1 0

0 5 / 1 0

0 6 / 1 0

0 7 / 1 0

0 8 / 1 0

0 9 / 1 0

1 0 / 1 0

1 1 / 1 0

1 2 / 1 0

0 1 / 1 1

0 2 / 1 1

0 3 / 1 1

0 4 / 1 1

0 5 / 1 1

0 6 / 1 1

0 7 / 1 1

0 8 / 1 1

0 9 / 1 1

1 0 / 1 1

1 1 / 1 1

1 2 / 1 1

0 1 / 1 2

0 2 / 1 2

0 3 / 1 2

0 4 / 1 2

0 5 / 1 2

0 6 / 1 2

0 7 / 1 2

0 8 / 1 2

0 9 / 1 2

1 0 / 1 2

1 1 / 1 2

1 2 / 1 2

0 1 / 1 3

0 2 / 1 3

0 3 / 1 3

0 4 / 1 3

0 5 / 1 3

0 6 / 1 3

0 7 / 1 3

0 8 / 1 3

0 9 / 1 3

1 0 / 1 3

1 1 / 1 3

1 2 / 1 3

0 7 / 1 4

Capacity building

Capacity needs assessment (starting from 3/2010)

Definition of roles and responsibilities (starting from 5/2010)

Study tours (starting from 7/2010)Proper planning and management tools (starting from 9/2010)

Importance of environment awareness raising activities for the public (starting from 11/2010)

Awareness raising

Long term strategy for efficient communication and awareness raising (starting from 4/2010)

Start implementation of the activities in communities and schools (starting from 6/2010)

Rural water systems

Phu Cat Water Supply, including extension from 5 to 7 communes:

o Detailed design (12/2009 - 5/2010)

o Tendering for construction of Phu Cat Water Supply System, Phase 1 (7 - 9/2010)

o Construction of Phu Cat Water Supply System, Phase 1 (12/2010 - 7/2012)

o Tendering for construction Phu Cat Water Supply System, Phase 2 (12/2012 - 02/2013)

o Construction of Phu Cat Water Supply System, Phase 2 (5/2013 - 7/2014)

Construction of Hoc Mon Reservoir:

o Re-tendering for Detailed Design of Hoc Mon reservoir (12/2009 - 2/2010)

o Detailed Design Hoc Mon Reservoir (6/2010 - 11/2010)

o Tendering for construction of Hoc Mon reservoir, Phase 1 (01 - 3/2011)

o Constructing Hoc Mon Reservoir, Phase 1 (6/2011 - 11/2012)

o Tendering for construction of Hoc Mon reservoir, Phase 2 (12/201 2 - 2/2013)

o Constructing of Hoc Mon reservoir, Phase 2 (5/2013 - 7/2014)

Accompanying measures (starting from 7/2010)

Strategy for water sector component (starting from 9/2010)

Solid waste

District Solid Waste Management Plans in four districts of Binh Dinh Province:

o Tendering for drawing up District Solid Waste Management Plans (12/2009 - 01/2010)

o Studies for drawing up District Solid Waste Management Plans (3 - 6/2010)

Detailed Design of Phu My and Tay Son Landfill:

o Tendering for Detailed Design of Phu My Landfill (02 - 3/2010)

o Detailed design of Phu My Landfill (7 - 12/2010)

o Tendering for Detailed Design of Tay Son Landfill (02 - 3/2010)

o Detailed design of Tay Son Landfill (7 - 12/2010)

Construction of Phu My and Tay Son Landfill:

o Tendering for Construction of Phu My Landfill (02 - 4/2011)

o Construction of Phu My Landfill (7/2011 - 01/2013)

o Tendering for Construction of Tay Son Landfill (02 - 4/2011)

o Construction of Tay Son Landfill (7/2011 - 01/2013)Detailed Design of An Nhon and Hoai Nhon Landfill:

o Tendering for Detailed Design of An Nhon Landfill (10 - 11/2011)

o Detailed design of An Nhon Landfill (02 - 7/2012)

o Tendering for Detailed Design of Hoai Nhon Landfill (10 - 11/2011)

o Detailed design of Hoai Nhon Landfill (02 - 7/2012)

Construction of An Nhon and Hoai Nhon Landfill:

o Tendering for Construction of An Nhon Landfill (9 - 11/2012)

o Construction of An Nhon Landfill (02/2013 - 7/2014)

o Tendering for Construction of Hoai Nhon Landfill (9 - 11/2012)

o Construction of Hoai Nhon Landfill (02/2013 - 7/2014)

Accompanying measures (starting from 7/2010)

Water Supply and Sanitation Programme in Binh Dinh province – VIE0703511 20




2. ANNEX 2: SHORT-TERM ACTIVITY PLANNING

Objective Means Deadline Indicators Tasks/realizationsInitial PPMUmanagement start-up

PPMUITAOther entitiesConsultant

31 May 2010 Program managementand coordinationstructure exists andhas clear roles, duties;

Clear duties andresponsibilities of district agencies andother entities;Duties andresponsibilities arerecorded in POM

Modus of PPMU operation, interaction with ITA; Appointment/recruitment of project staff (with BTCapproval);Staff job descriptions;

Technical/administrative implementation modalities of program and interaction with DIU’s and specialized agencies; Verification and approval procedures;Financing sources and fund flow;Rules for budgeting;Disbursement modalities: duties and responsibilities of PPC,MoF, PPMU, DPIU and Treasury, Payment approvalprocesses;Bank accounts: master (Euro) and sub-components (VND-double signature: PPMU and DPIU);Modalities of implementing an ODA project in National

Execution;Manual for financial operation of program under nationalexecution modalities (recruitment of independent consultant – samples of existing projects: BTC, WB, New-Zealand,etc…);Reporting duties (progress, financial);PSC meeting (preparation, conclusion, decision to transfer thefunds);Selection and recruitment procedures for consultants;Baseline data

Inception

document andproject planning document

Consultants

PPMUDIU’sITA

31 June 2010 Work plan, budget

and preliminary strategy for water andsanitation sectors andsoft components

Programme management and follow up;

Preliminary prioritization of interventions;Initial planning for results;Planning for budget:Financial Plan for 2009 and 2010 (GoB, GoV);Long term Action plan and Financial Plan;Inception report





Objective Means Deadline Indicators Tasks/realizationsCapacity needsassessment of different agencies(partnerorganizations)

ConsultantsITA

31 September2010

Understanding of actual capacity of staff concerned andareas and need forimprovement; Training means,programs and

schedules

Capacity for planning and management in water sector andsanitation sector; Access to proper planning and management tools;Roles and responsibilities for implementing the water supply and sanitation program (present and future); Technical and financial management skills; Technical knowledge about the matters of the program;

Exposure to alternative techniques and managementmodalities;Construction implementation of the physical projectcomponents (of the water and sanitation programs);Capacity for planning, designing, tendering and constructionof rural water schemes;Capacity for solid waste management, including solid wastecollection and disposal;O&M of rural water schemes and solid waste managementschemes;Understanding and importance of environment awareness

raising for the various groups in society;Understanding of techniques and modalities to implementawareness raising programs;





Objective Means Deadline Indicators Tasks/realizationsBaseline survey covering full projectarea and allprogrammecomponents

Consultant;Participatory approach involving:provincial and localauthorities,specialized agencies,and public (general

population,households, localleaders, massorganizations)

31 May 2010 Baseline survey report, providing thereference pointsagainst which theachievements of the water and sanitationprogramme must be

compared

Consultation with local authorities and organizations regarding criteria for selection of sampling areas, sampling size as well asthe identification of different target groups;Finalizing survey tools like: survey questionnaires, guidelinesfor key informant interviews and group discussions;Desk studies to collect information from available sourcessuch as: statistical office, concerned agencies, health centres,

water supply companies, etc…Involve local people in discussion and allow them to providetheir opinion about the present situation with regard to: watersupply, irrigation, drainage, solid waste management as well aspublic awareness, affordability, willingness and service users’satisfaction level, etc…Structured and semi-structured interviews such as: HouseholdInterviews and Key Informant Interviews to gatherquantitative data from random sampling Provide training on survey methodology and survey skills forthe survey teams

Verify the accuracy of the collected dataProcess and analyze collected data (qualitative & quantitative)using specialized computer software and providing clarification of collected dataReport writing Report review meetings (presentation of report, obtaincomments)





Objective Means Deadline Indicators Tasks/realizationsStrategy for watersector component,covering:Running WaterSupply for Phu CatDistrict (watersource, water

treatment anddistributionnetwork) andimprovement of Hoc Mon reservoirand irrigationsystem(rehabilitation of dam and spillway,raising reservoircapacity by raising

crest level of thedam, rehabilitateirrigation system,efficient watermanagement andO&M,safe drinking waterto the My ChauCommune)

ConsultantPPMUDIU’sCERWASSITACommunities

31 February 2012

Policy and strategy document with actionplan and budget

Public awareness raising activities for various groups insociety;Provincial Water Management Master Plan;Capacity building for concerned agencies;Learn about innovative sector development including PPP;Site supervision modalities;Operation and maintenance modalities assistance and cost

recovery mechanism (willingness to pay, water tariffs andmodalities);Develop monitoring and reporting tools, mechanism of exploitation, effective service provision;Data collection on water quality and quantity, datamanagement and mapping;Lessons learnt from past and ongoing projects;Coordination with other donors


f h / /




Objective Means Deadline Indicators Tasks/realizationsReview of theGlobal strategy onsolid waste for theProvince(Provincial Solid waste Master plan:PSWMP – October

2008) and thedistricts;Prepare DistrictSolid Waste MasterPlans (DSWMP’s)

ConsultantPPMUDIU’sURENCOITACommunes

30 June 2010 Approved PSWMPand DSWMP’s

Definition of a coherent strategy for the solid waste projectcomponent: comprehensive, synchronous and coordinatedmeasures; management institutions;Definition of four District Solid Waste Management Plans;Definition of responsibilities and duties of different agencies(including private sector);Human Resources for O&M;

Financial stability for exploitation (cost recovery);Coherent management of waste collection;Composting, recycling and treatment;Socio economic surveys; Awareness raising campaigns;Monitoring and reporting on: solid waste management, usersatisfaction, socio economic and environmental impacts

Strategy forsanitation sectorcomponent (Solid waste collection and

management, solid waste treatment)

ConsultantPPMUDIU’sURENCO

ITACommunities

30 June 2011 Policy and strategy document with actionplan and budget

Capacity building of concerned agencies Awareness raising strategy for solid waste collection inProvinceComprehensive communication approach (regular,

professional and targeted campaigns)Investment plans for the projects for waste treatment: sanitary landfills and O&M modalities

Long term strategy for efficientcommunication andawareness raising

ConsultantPPMUITA

30 October 2010 Policy and strategy document with actionplan and budget

Guidelines related to the water sector and sanitation sector(solid waste) Awareness raising strategy Action plans (medium and long term) and budgetPilot project activities


R f h PSC i 1 08/12/2009




3. ANNEX 3: FINANCIAL PLAN FOR 2009 AND 2010

Budget

codeSource

GoB GoV Total Total GoB GoV Total GoB GoV GoB GoV Total

A__ Capacity building nat.ex-regie B 575.000 0 575.000 575.000 0 0 0 0 0 0 50.331 76.440 86.340 0 0 361.889 0 361.889

A_01_00 Training needs assessment nat.ex. B 10.000 10.000 10.000 0 600 600 0 0 8.800 0 8.800

A_01_01 Training nat.ex. B 120.000 120.000 120.000 0 7.200 7.200 0 0 105.600 0 105.600

A_01_02 Seminar and study tour nat.ex. B 70.000 70.000 70.000 0 4.200 4.200 0 0 61.600 0 61.600

A_01_03 Guidance on master plan preparation nat.ex. B 15.000 15.000 15.000 0 9 00 900 0 0 13.200 0 13.200

A_01_04 Technical assistance regie B 360.000 360.000 360.000 50.331 63.540 73.440 0 0 172.689 0 172.689

B__ Awareness raising nat.ex-regie B 390.000 0 390.000 390.000 0 0 0 0 0 0 0 12.600 12.600 0 0 364.800 0 364.800

B_01_01 Assessement & coordination nat.ex. B 10.000 10.000 10.000 0 600 600 0 0 8.800 0 8.800

B_01_02 Develop. of awareness raising strategy nat.ex. B 50.000 50.000 50.000 0 3.000 3.000 0 0 44.000 0 44.000

B_01_03 Training nat.ex. B 50.000 50.000 50.000 0 3.000 3.000 0 0 44.000 0 44.000

B_01_04 Pilot activities nat.ex. B 100.000 100.000 100.000 0 6.000 6.000 0 0 88.000 0 88.000

B_01_05 Technical assistance regie B 180.000 180.000 180.000 0 0 0 0 0 180.000 0 180.000

C__ Rural water systems nat.ex. B 3.056.000 650.000 3.706.000 5.978.803 2.272.803 0 0 0 0 0 0 4.500 458.174 0 43.410 2.593.326 6 06.590 3.199.916

C_01_01 Definition of responsibilities nat.ex. B 10.000 10.000 10.000 0 600 600 0 0 8.800 0 8.800

C_01_02 Review detail design, incl. relocation nat.ex. B 20.000 20.000 20.000 0 1.200 1.200 0 0 17.600 0 17.600

C_01_03 Investment works nat.ex. B &V 2.981.000 650.000 3.631.000 5 .903.803 2.272.803 0 0 453.674 0 43.410 2.527.326 606.590 3.133.916

C_01_04 Set-up monitoring & reporting tools nat.ex. B 25.000 25.000 25.000 0 1.500 1.500 0 0 22.000 0 22.000

C_01_05 Definition of financial means for O & M nat.ex. B 20.000 20.000 20.000 0 1.200 1.200 0 0 17.600 0 17.600

D__ Solid waste nat.ex. B 2.962.000 800.000 3.762.000 0 0 0 0 0 4.470 77.311 136.507 0 0 2.743.712 800.000 3.543.712

D_01_01 Definition of responsibilities nat.ex. B 10.000 10.000 10.000 0 0 600 600 0 0 8.800 0 8.800

D_01_02 Review detail design, incl. relocation nat.ex. B 250.000 250.000 250.000 0 4.470 74.011 133.207 0 0 38.312 0 38.312

D_01_03 Investment works nat.ex B&V 2.657.000 800.000 3.457.000 0 0 0 0 0 0 2.657.000 800.000 3.457.000

- 4 landfills nat.ex B&V 4.341.031 884.031

- 3 landfills nat.ex B&V 3.906.928 449.928

D_01_04 Set-up monitoring & reporting tools nat.ex. B 25.000 25.000 25.000 0 0 1.500 1.500 0 0 22.000 0 22.000

D_01_05 Definition of financial means for O & M nat.ex. B 20.000 20.000 20.000 0 0 1.200 1.200 0 0 17.600 0 17.600

Z__ General means

nat.ex -

regie B 517.000 0 517.000 822.000 3 05.000 0 305.000 0 0 43.151 21.530 4 3.953 29.581 12.763 30.388 421.935 0 421.935

Z_01_ Personnel GoB - GoV B 223.000 0 223.000 260.000 37.000 0 37.000 0 0 7.767 1.755 19.654 15.300 654

7.113

186.291 0 186.291

Z_01_01a Project director Province V 0 4.000 4.000 4.000 951 0 0 0 190 761 0 0 0

Z_01_01b General planning officer Province V 0 1.500 1.500 1.500 340 0 0 0 68 272 0 0 0

Z_01_02a Accountant Province V 0 9.400 9.400 9.400 1.811 0 0 0 0 1.811 0 0 0

Z_01_02b cashier/filing officer Province V 0 4.500 4.500 4.500 874 0 0 0 0 874 0 0 0

Z_01_03a Technician Province V 0 9.400 9.400 9.400 1.811 0 0 0 0 1.811 0 0 0

Z_01_03b Environmental engineer Province V 0 8.200 8.200 8.200 1.980 0 0 0 396 1.584 0 0 0

Z_01_04 Capacity building & awareness specialist nat.ex. B 48.000 48.000 48.000 0 0 3.600 3.600 0 0 40.800 0 40.800

Z_01_05 Secretary/translator nat.ex. B 30.000 30.000 30.000 0 0 3.000 3.000 0 0 24.000 0 24.000

Z_01_06 Consultancy regie B 135.000 135.000 135.000 0 0 8.100 8.100 0 0 118.800 0 118.800

Z_01_07 Admin & financial guideline regie B 10.000 10.000 10.000 0 1.755 4.954 600 0 0 2.691 0 2.691

Z_02_ Office equipment and func tio ning nat.ex. B 157.00 0 0 157.000 425.0 00 268.000 0 26 8.00 0 0 0 35.384 15.0 49 6.9 20 6 .920 12.109 2 3.27 5 128.111 0 1 28 .111

Z_02_01a IT & equipment nat.ex. B 12.000 12.000 12.000 0 9.135 0 0 0 0 2.865 0 2.865

Z_02_01b Working space, furniture… nat.ex. V 0 18.000 18.000 18.000 14.114 0 0 0 8.203 5.911 0 0 0

Z_02_02 Office running costs nat.ex. B 24.000 24.000 24.000 0 1.000 1.440 1.440 0 0 20.120 0 20.120

Z_02_03 Local transportation nat.ex. B 54.000 54.000 54.000 0 400 3.240 3.240 0 0 47.120 0 47.120

Z_02_04 Communication nat.ex. B 24.000 24.000 24.000 0 500 1.440 1.440 0 0 20.620 0 20.620

Z_02_05 Steering committee organisation nat.ex. B 25.000 25.000 25.000 0 1.375 800 800 0 0 22.025 0 22.025

Z_02_05 Other operation costs nat.ex. B 18.000 18.000 268.000 250.000 250.000 21.270 2.639 0 0 3.906 17.364 15.361 0 15.361

Z_03_ Monitoring & evaluation regie B 137.000 0 137.000 137.000 0 0 0 0 0 0 4.726 17.379 7.361 0 0 107.533 0 107.533

Z_03_01 Mid-term review regie B 40.000 40.000 40.000 0 4 .680 11.559 1.541 0 0 22.219 0 22.219

Z_03_02 External auditing regie B 72.000 72.000 72.000 0 0 4.320 4.320 0 0 63.360 0 63.360

Z_03_03 Backstopping regie B 10.000 10.000 10.000 0 46 600 600 0 0 8.754 0 8.754

Z_03_04 Final evaluation regie B 15.000 15.000 1 5.000 0 0 900 900 0 0 13.200 0 13.200

TOTAL A + B + C + D + Z (3 landfills) B 7.500.000 1.450.000 8.950.000 11.977.731 3.027.731 0 305.000 0 0 43.151 76.331 214.804 723.202 12.763 73.798 6.485.663 1.406.590 7.892.253

TOTAL A + B + C + D + Z (4 landfill) B 7.500.000 1.450.000 8.950.000 12.411.834 3.461.834 0 305.000 0 0 43.151 76.331 214.804 723.202 12.763 73.798 6.485.663 1.406.590 7.892.253

Financial Plan for 2009 & 2010 (Euro) TOTAL BUDGET IN EUROTOTAL COST

ESTIMATESHORTFALL ADDED BUDGET

B el gia n c on tr ibu tio n V N c on tr ib utio nBALANCE on 31/12/09

FINANCIAL

PLAN IN 2009

MONTHS 1

TO 6 OF

2010

MONTHS

7 TO 12 OF

2010

FINANCIAL

PLAN IN

2009

FINANCIAL

PLAN IN

2010


R t f th PSC ti 1 08/12/2009




4. ANNEX 4: TOTAL BUDGET AND SHORTFALL

No Content

billion VND EUR billion VND EUR Total GoB GoV billion VND EUR

I Rural Water Supply 68.40 2,969,265 136.00 5,903,803.00 3,631,000.00 2,981,000.00 650,000.00 52.36 2,272,803.00

1 Phu Cat water supply 52.00 2,257,336 99.00 4,297,621.00

Phase 1: water supply for 5 communes 52.00 2,257,336 82.00 3,559,646.00

Phase 2: water supply for 2 additional communes 17.00 737,975.00

2 Hoc Mon reservoir 16.40 711,929.15 37.00 1,606,182.00

Phase 1: Raise dam, dredge and rehabilitate canal system 16.40 711,929.00 24.00 1,041,848.00

Phase 2: Drinking water supply 13.00 564,334.00

II Solid waste treatment schemes 96.00 4,167,390.00 3,457,000.00 2,657,000.00 800,000.00

1 4 landfills (An Nhon, Tay Son, Phu My, Hoai Nhon) 96.00 4,167,390.00 100.00 4,341,031.00 20.36 884,031.00

2 3 landfills (Tay Son, Phu My, Hoai Nhon) 90.00 3,906,928.00 10.36 449,928.00

III Capacity building and awareness raising 22.23 965,000.00 965,000.00 965,000.00

1 Capacity building cost 13.25 575,000.00 575,000.00 575,000.00

2 Awareness raising cost 8.98 390,000.00 390,000.00 390,000.00

IV General means 18.94 822,000.00 517,000.00 517,000.00 7.03 305,000.00

V Other costs 8.75 380,000.00 380,000.00 380,000.00

TOTAL (3 landfills) 185.92 11,977,731.00 8,950,000.00 7,500,000.00 1,450,000.00 69.75 3,027,731.00

TOTAL (4 landfills) 185.92 12,411,834.00 8,950,000.00 7,500,000.00 1,450,000.00 79.75 3,461,834.00

initial estimates revised estimates

Based on Seco ReportCommitted budget Additional budget needed


R t f th PSC ti 1 08/12/2009




5. ANNEX 5: THE LIST OF CANDIDATES APPLYING FOR THE POST OF CAS

Time Profession Degree InstituteForeign

language

Computer

skill Others

1987-1991 History Doctor 1997-1998 Socioliogy Houston, USA

1993 Feminity Science Cer ti fi cateMinnesota, USA & Institute of

Social Science, HCMC, Vietnam

1972-1975Community

Development /Social Work

C er ti fic at e S aig on , V ie t N am,

1996-1997Exchange Short-term Scholarship

Certificate C ambrid ge, USA

2007-2009SustainableInternationalDevelopment

Master Brandeis, Massachusetts, USA

2005-2007Development

EconomicBachelor

B ac he lo r Da Na ng U ni ve rs ity

1994-1998Pedagogy in

EnglishB ac he lo r Da Na ng U ni ve rs ity

2008-2009Development

Management andEvaluation

Master Institute of DevelopmentManagement and Policy -

Antwerp, Belgium

2001-2004Administration

BusinessBachelor National Economic University

19 95-199 9 English Bac he lor Quy Nho n Ped agog y Univ er sity

2 00 4-2 00 9 B usin es s L aw B ac he lo r O pe n U ni ve rs ity , HC MC2000-2003 English Bachelor Quy Nhon University


BusinessBachelor Open University, HCMC

1986-1991Agricultural

EconomyBachelor Agriculture University II, Hue

2006-nayEconomic Law (in

progress)Bachelor Open Universi ty, Hue

2002-2006 Economy Bachelor National Economic University

19 97-200 1 English Bac he lor Quy Nho n Ped agog y Univ er sity

2005-2009 Material Science Engineer Natural Science University,

HCMC

2003- 2005 Touri sm Cultur e Col legeCollege of Culture and Tourism,

Nha Trang

2006-2009Hydraulic

ConstructionMaster Politechnic University, Da Nang

1995-2001Hydraulic andHydroelectricConstruction

Engineer Engineering University, Da

Nang

8 Ng uye n Ba ch T ha nh T ru c 9 /7 /1 98 0 Fe ma leQuy

Nhoncity

Single217 Nguyen Hue,

Quy Nhon1998-2002 Plant Protection Engineer

Forestry and AgricultureUniversity, Hue

English Office 8 years 0945 814 895 Via email


BusinessBachelor Fishery University, Nha Trang

1996- 1998 Accountancy I nt er mediat eEconomic Intermediate School,

Khanh Hoa

1990-1992General

PreservationIntermediate Food Intermediate School

Engineering Master Nha Trang UniversityĐang chờ cấp

bằng

2000-2004 Mechanization Engineer Nha Trang University Via email

1998-2002 Biology Bachelor Natural Science University,

HCMCHand in the

application form

2008 -nayEcology -

EnvironmentMaster

ĐH Khoa học Tự nhiên - ĐHQuốc gia TP.HCM

Đang chờ cấp bằng

12 Bui Le Inh 8/30/1954 MaleHa Nam

provinceMa rrie d S on La p ro vi nc e 1 97 1-1 97 7 Ag ri cu tu re En gin ee r S ofia A gr o-Ac ad emi a B ulg ari a

English,Thai,

BulgarianOffice

Management andDevelopment, Capacity

raising0912 164 666 Via email

13 Nguyen Ky Chinh 10/12/1977 MaleQuang

Ngai cityWard Quang Phu,Quang Ngai city

1999-2004 Construction University, Ha Noi 0974 532 971 Via email

14 Da ng Th i Die u Han g 12/1/1962 Female Hue city Marrie d27 Hai Thuong LanOng, Quy Nhon city

1983-1986 Fishery Economy Engineer Fishery University, Nha TrangEnglish -level B

Office 23 years Via email

No Full nameDate of

birthGender

Place of

birth

Maritual

statusPermanent address

Qualification

Experience Tel Note

1 Hu yn h T hi N go c T uye t 2 /1 0/ 19 53 Fe ma leHCMcity

MarriedSend letter viaemail to refuse

Training in human rights,WTO-GAT4 and rights of immigrants; sustainably

environment development

30 years

2 Nguyen Thi Bich Thu 3/14/1976 Female

67/2 B Quang Trung – Ward 10, Go Vap

district

English,French,Russian

Office

Quang Ngai

provinceMarried

Group 48, Area 7,Ward Lê Hồng

Phong, Quy Nhoncity

English,Japanese

English,Chinese

0908 160 458

Certificate of project planning; Gender and

development; Managementskills

10 years

Office

Training in skills of policymobilization, skills of

analysis and communitysupport, Under National

Direction projects

8 year s 0947 277 267

STATA,GIS.

Endnote, ...

Hand in theapplication form


3 Bui Ngoc Can 10/7/1976 MaleQuy

Nhoncity


48 Tran Anh Tong,TP. Quy Nhon

4 Nguyen Tan hung

5 Tran Pham Kim Anh 4/12/1977 FemaleQuy

Nhoncity

SingleHand in the

application form1/7 Tran Hung Đao,

Quy NhonEnglish Technician

Assess strategicenvironment, land use plan

in line with environment protection, human resource

development

9 year s 0914 101 413

10/28/1968 MalePhu Catdistrict

Married171/21 Ngo May,

Ward Quang Trung,Quy Nhon

Training course in BusinessCommunication Skills atFORBES LUX SCHOOL

(HCMC)

4 year s 0974 387 389

Chief Accountant, Tender profession, inspection

profession17 years 0983 930 469Office

3 /8 /1 97 5 M al e

Via emailWard Vinh Tho, Nha

Trang cityEn glish Office

Hue city

6 Nguyen Xuan Hieu 7/17/1985 Male NhaTrangcity

Single

7 Tran Cong Tri

Via email

10 Ho Huu Huy 1/20/1981 Male

An Nhon

district

Management of shipsaccording to international

safety standards,management of ToT

Via email

9 Nguyen Thanh Hung 9/6/1972 MaleDa Nang

citySingle

Dien Khanh town,Khanh Hoa provicne

Office

320 Nguyen Trai,Ward Tay Loc, Hue

cityEnglish Technician

Certificate of building trade,design trade, construction

supervision, buildingassessment, tender

Nhn Khanhcommune, An Nhon

district, Binh Dinh province

6 years

Business profession,enterprise management in

Japanese style15 years 0946 000 347

English -

level B Auto Cad

9 year s 0905 706 352

8 year s 0916 210 31011 Tran Nam Phong 29540 MaleTien

Giang province

Vinh Kim commune,Chau Thanh district,Tien Giang province

English -level C


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