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BOARD OF TRUSTEES MEETING Action & Information Report

Board Meeting Date: March 11, 2019

TO: Jackson College Board of Trustees FROM: Dr. Daniel J. Phelan, President

Subject to be Discussed and Policy Reference:

4.0 Communications

(BOARD POLICY: GOVERNANCE PROCESS: Governing Style)

Executive Summary:

Jackson College Board of Trustee’s Governance Policy requires opportunities for communication with the Board. To that end, the following formal communication opportunities are provided.

4.1 Guest Comments (limited to 5 minutes per speaker) 4.2 Board Items 4.2.1 Conflict of Interest Recognition 4.2.2 Board Comments

In addition, the following communications are provided on the agenda for meeting records and other operational communications:

4.3 Consideration of Minutes 4.3.1 Regular Meeting Minutes of February 4, 2019 4.4 Marketing Report

Resource Impact:

None

Requested Board Action:

Approval of Board Meeting Minutes

Action Taken:

None

REGULAR MEETING OF THE BOARD OF TRUSTEES Jackson College – Central Campus Jackson, Michigan February 4, 2019 The regular meeting of the Board of Trustees of Jackson College was held on Monday, February 4, 2019 at Jackson College’s Central Campus, located at 2111 Emmons Road, Jackson, Michigan 49201. Vice Chairman John Crist called the meeting to order at 6:30pm Eastern Standard Time. Board Members Present: Vice Chairman, John Crist; Treasurer, Donna Lake; Trustee; Matt Heins, Trustee; Philip Hoffman, Trustee and Trustee Dr. Ed Mathein. Board Members Absent: Chairman, Sam Barnes and Secretary, Sheila Patterson Others Present: Dr. Kate Thirolf, Cindy Allen, Sara Perkin, Darrell Norris, Jason Valente, Jim Jones, Michael Masters, Randy Bentley, Dr. Dennis Baskin, Alana Tuckey, Teresa Choate, Kelly Crum, Nathan Venske, Jolene Chapman and Dotty Karkheck. COMMUNICATIONS Guest Comments There were no visitor comments. Board Comments There were no conflicts of interest. Trustee Hoffman commented that he will be attending the ACCT Legislative Summit together with Trustees Mathein and Vice Chairman Crist. President Phelan offered his thanks to Trustee Hoffman for setting up dinner with Congressman Walberg while at the event. Trustee Lake commented that she was very proud of the recent MLK events held. Consideration of Minutes The minutes of the regular Board meeting on January 14, 2019 were moved into the record by Vice Chairman Crist on behalf of the Trustees. Marketing Report Dotty Karkheck, Director of Marketing provided the marketing report and addressed questions from the Board. CONSENT AGENDA President Phelan introduced a revision to the standard meeting agenda. The consent/required approvals agenda item allows the Board to take action on items that

would not formally fall within the perview of Policy Governance, though certain external bodies still require proof of board action and do not recognize the Board’s authority delegated to the President & CEO of the College. ENDS PERFORMANCE MONITORING REPORT Leadership Sara Perkin, Chief of Staff at Jackson College, presented the Leadership ENDs Monitoring Report. She provided highlights of the report on a PowerPoint slide deck and addressed questions from the Board. A complete copy of the report is located on the Board’s webpage: https://www.jccmi.edu/institutional-research/performance-monitoring/ ACTION ITEMS Consideration of Recipient of 2019 Crockett Award Jason Valente, Foundation President presented a recommendation on behalf of the Foundation Board for the 2019 Crockett Award. MOTION BY TRUSTEE MATHEIN “to approve Dr. Fred Slete as the 2019 Crockett Award recipient” MOTION PASSED UNANIMOULY Selection of Presenter’s for Commencement President Phelan requested that the Board consider presenters for the Crockett Award and the Distinguished Service Award. Trustee Mathein requested to present the Crockett Award. The Board will determine the presenter for the Distinguished Service Award next month once the recipient is determined. INFORMATION ITEMS Consideration of Distinguished Service Nominations President Phelan shared brief biographies for names that have been brought forward thus far for consideration of this recognition. One recent addition for consideration was Senator Mike Shirkey. Discussion ensued. Policy Governance Professional Development President Phelan provided an overview of the policy governance professional development opportunities being planned leading up to the Spring Planning Session, as well as for the Summer Retreat. First Reading President Phelan shared the By-Laws for first reading. This policy will be brought forward for second reading in March. Presidents Report Jason Valente was on hand to provide an update on the Jackson College Foundation. President Phelan shared a brief update on legislative happenings and shared upcoming events. ADJOURN MOTION BY TRUSTEE HOFFMAN “To adjourn.” MOTION PASSED UNANIMOUSLY,

https://www.jccmi.edu/institutional-research/performance-monitoring/

Meeting adjourned at 7:30PM. The foregoing minutes of the regular meeting of the Board of Trustees held on Monday, February 4, 2019 were approved at the regular meeting of the Board held on March 11, 2019.

_______________________ Secretary

_______________________ Chairman

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5.0 Consent/Required Approvals Agenda

(BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board)

There are no consent/required approvals agenda items this month.

Resource Impact:

None


None

Action Taken:

None





6.1 ENDS Board Monitoring Report: Planning and Innovation


This month’s Board Monitoring Report focuses upon the College’s ability to identify and foster innovating solutions that will assist in reaching retention and completion goals, improve efficiencies in work and serve the Whole Student. Sara Perkin will provide an overview of the report to the Board and receive any questions you may have.

Resource Impact:

None


None

Action Taken:

None

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TO: JC Board of Trustees FROM: Dr. Daniel J. Phelan, President


7.1 Consideration of Recipient of 2019 Distinguished Service Award


Executive Summary:

Annually, the Board of Trustees is asked to consider nominees for the College’s annual Distinguished Service Award. You will recall that this award is the highest honor given by the College, one similar to that of the Honorary Doctorate bestowed by universities.

The criteria for nominations are as follows: “In recognition of the care and concern for the welfare and educational advancement of the residents of this community that has been expressed, in part, through the institution now bearing the name of Jackson College, this Certificate of Distinguished Service is awarded to _______ whose name shall always be held in high esteem by the College and the Board of Trustees.” Thus, the award is recognition for service both to the community and to the College.

The following names are provided by the President for consideration: Mike Shirkey, Bill Abbott, Marvin Swanson, Rob Rando, Lloyd Ganton and Tom Draper.

Resource Impact:

None


Consideration of recipient for the 2019 Distinguished Service Award.

Action Taken:

MOTION BY TRUSTEE HOFFMAN “to approve Senator Mike Shirkey as the 2019 Distinguished Service Award recipient” MOTION PASSED UNANIMOULY

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TO: JC Board of Trustees FROM: Dr. Daniel J. Phelan, President


7.2 Consideration of Commencement Presenter


Executive Summary:

Each year during the Commencement ceremonies, the Board of Trustees is invited to introduce speakers and award recipients as part of the program. At last month’s meeting, Trustee Mathein requested to present the Crockett Award to recipient Dr. Fred Slete.

Now that a recipient has been selected for the Distinguished Service Award, I ask that a presenter be identified for this award.

Resource Impact:

None


Consideration of commencement presenter for the Distinguished Service Award recipient.

Action Taken:

Trustee Hoffman agreed to present the award to Senator Mike Shirkey.





7.3 Second Reading: 7.3.1 By-Laws

(BOARD POLICY: MONITORING: Policy Governance)

Executive Summary: The enclosed policies are presented for the Board’s second reading consideration.

All input to-date from the Board of Trustees has been incorporated in the policy presented, and recommendations for changes are highlighted in color for ease of review. There have been no additional changes proposed since the previous board meeting wherein this policy was proposed for consideration.

The URL’s below may be helpful in referencing the existing policy. By-Laws

Resource Impact:

None


Approval of revised policy recommendations.

Action Taken:

MOTION BY TRUSTEE LAKE “to approve the By-Laws policy” MOTION PASSED UNANIMOULY.

https://www.jccmi.edu/wp-content/uploads/0401.pdf

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7.4 Consideration of Purchase of Building


I am requesting your consideration to authorize purchase of the Davinci building located on the northeast side of our Central Campus. In an effort to maintain progress towards my debt sunset goal, we will be borrowing from internal resources to make this purchase. The purchase price of the building is $954,000. This purchase is contingent upon Davinci securing a lease at a new location and their planned vacancy of June 30, 2019. We will repay ourselves through rental proceeds collected from JPEC. It is estimated that this repayment will be complete in eight years. Finally, I anticipate that we will need to invest approximately $300,000 in the building for interior and exterior building improvement’s prior to receiving new occupants.

Resource Impact:

None


Consideration of Purchase of Building.

Action Taken:

MOTION BY TRUSTEE HOFFMAN “to approve the purchase and remodel of the building currently occupied by Davinci for $1,254,000 million” ROLL CALL VOTE. TRUSTEES LAKE, MATHEIN, HEINS, BARNES, CRIST, PATTERSON AND HOFFMAN VOTING AYE. MOTION PASSED UNANIMOUSLY.

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#





8.1 The Authorizer Role


Dr. Jim Goenner from National Charter Schools Institute will be on hand to provide a review of the authorizing duties of the Jackson College Board related to Jackson Preparatory and Early College. He will be available to respond to any questions that you may have following his presentation.

Resource Impact:

None


None

Action Taken:

None





8.2 Economic Impact Analysis


Recently, the college engaged with Emsi for an economic impact analysis. Enclosed in your pack is the executive summary of the results. All of the reports will be added to the web and a press release will be planned shorty.

Resource Impact:

None


None

Action Taken:

None

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8.3 President’s Report 8.3.1 Legislative 8.3.2 College Items 8.3.2.1 Exponent Article: Board of Trustees Elects Officers 8.3.2.2 Achieving the Dream 8.3.2.3 Michigan College Access Network Article 8.3.2.4 JPEC Newsletter 8.3.2.5 Upcoming Events


I will provide an update of significant legislative matters as well as major college initiatives and a review of upcoming events.

Resource Impact:

None


None

Action Taken:

None

http://www.micollegeaccess.org/about/news/blog/1734https://spark.adobe.com/page/vkCNDgUKtB7ox/

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9.0 Closed Session


Executive Summary:

As provided by Public Act §15.268, Section 8, sub-section (c) for purposes of discussing negotiations of union collective bargaining agreements. I hereby request closed hearing at this time for the above purposes. This requires an individual vocal affirmation. Following the closed session the Board will need to return to open session and declare such thru a vocal individual affirmation.

Resource Impact:

None


None

Action Taken:

MOTION BY TRUSTEE CRIST” “To move into closed session for the purpose of discussing contract negotiations.” ROLL CALL VOTE: TRUSTEES LAKE, MATHEIN, HEINS, BARNES, CRIST, PATTERSON AND HOFFMAN VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board moved into closed session at 7:58PM. MOTION BY TRUSTEE CRIST “To move back into open session”. TRUSTEES LAKE, MATHEIN, HEINS, BARNES, CRIST, PATTERSON AND HOFFMAN VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board reconvened to open session at 8:06PM.

0-1$2$’324&+’ 5*+1)!-’3**24&+’63%&.!78’3!-9’::8Mar 11, 2019 · The minutes of the...

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Transcript of 0-1$2$’324&+’ 5*+1)!-’3**24&+’63%&.!78’3!-9’::8Mar 11, 2019 · The minutes of the...

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Transcript of 0-1$2**$’3**24&+’ 5*+1)!-’3**24&+’63%&.!78’3!-9’::8Mar 11, 2019 · The minutes of the...

0-1$2$’324&+’ 5*+1)!-’3**24&+’63%&.!78’3!-9’::8Mar 11, 2019 · The minutes of the...

Transcript of 0-1$2$’324&+’ 5*+1)!-’3**24&+’63%&.!78’3!-9’::8Mar 11, 2019 · The minutes of the...